As a professional purchasing platform, AllChinaBuy faces the challenge of efficiently managing relationships with multiple suppliers while maintaining high-quality procurement services. By implementing structured spreadsheet solutions, the platform streamlines supplier evaluation and optimizes end-to-end procurement workflows.
AllChinaBuy maintains comprehensive supplier profiles across the following spreadsheet modules:
| Data Category | Recorded Information |
|---|---|
| Basic Info | Company name, physical address, contact details, key account managers |
| Compliance Documentation | Business licenses, quality certifications, export permits, valid dates |
| Product Portfolio | Product categories, specifications, SKU references, minimum order quantities |
| Pricing Structure | Base prices, bulk discounts, seasonal promotions, international shipping rates |
| Performance Metrics | Order fulfillment time, defect rates, return percentage, customer satisfaction |
The platform has developed a weighted scoring algorithm within spreadsheets to quantitatively assess suppliers:
The evaluation system identifies strategic partners developing tiered supplier classification (Preferred/Standard/Monitored) that determines order allocation frequency.
Import historical sales data → Calculate reorder points → Generate purchase requisitions
Auto-generation of POs → Payment status tracking → Quality inspection scheduling
Shipping documentation → Customs clearance tracking → Warehouse receiving alerts
Key spreadsheet analytical applications include:
These analyses have resulted in average procurement has a 22% reduction times and 68% improvement in order fill rate since system implementation.