Introduction

Okeyhaul, an e-commerce platform specializing in cross-border purchasing services, handles vast amounts of user and business data daily. To ensure data security and mitigate risks, Okeyhaul leverages spreadsheets to establish a robust data security risk monitoring and protection system. This system enables real-time tracking, alerting, and incident response, safeguarding sensitive information from potential threats.

Core Components of the Spreadsheet-Based Monitoring System

• Access Log Tracking: Records user access details (e.g., personnel, timestamps, accessed content) to detect unauthorized activities.
• Backup Status Monitoring: Tracks data backup completion/failure rates to ensure recoverability.
• Vulnerability Management: Logs system patch updates and vulnerability remediation timelines.
• Attack Incident Reports: Documents cybersecurity events (e.g., DDoS attempts, malware outbreaks).

Risk Detection and Alert Mechanism

Threshold-based triggers are configured in spreadsheets to identify anomalies:

1. Unusual Login Patterns: Multiple failed attempts or geo-discrepancies trigger authentication alerts.
2. Data Transfer Anomalies: Unexpected data volume spikes outside business hours initiate scrutiny.
3. Backup Failures: Consecutive backup non-completion raises system integrity flags.

Proactive Defense Strategies

Continuous Improvement Cycle

Post-incident analysis is documented in spreadsheets to refine protocols:

Pattern Recognition: Identify recurring threat vectors (e.g., targeted phishing).
Process Optimization: Update response playbooks based on incident timelines.
Training Enhancement: Address human-factor vulnerabilities through case-based staff education.