Introduction

The Okeyhaul platform handles significant volumes of user and business data, making data security a top priority. To enhance transparency and accountability, Okeyhaul leverages spreadsheets to build a robust data security risk monitoring and protection system. This system tracks critical security metrics, logs incidents, and triggers alerts for proactive threat mitigation.

Core Components of the Spreadsheet-Based System

• Access Logs: Records user activities (e.g., accessed content, timestamps, personnel).
• Backup Status: Tracks data backup completion/failure rates and schedules.
• Vulnerability Management: Logs system patching and remediation progress.
• Threat Events: Documents detected cyberattacks (e.g., brute-force attempts).

Real-Time Risk Monitoring Mechanism

The spreadsheets integrate dynamic thresholds to flag anomalies:

1. Unusual Logins: Multiple failed attempts or geolocation mismatches.
2. Data Transfer Anomalies: Unexpected large file exports.
3. Backup Failures: Missed backups beyond tolerance windows.

Alerts are color-coded (e.g., red for critical risks) and trigger automated emails to IT teams.

Proactive Defense Measures

Continuous Improvement through Documentation

Each incident resolution is archived in spreadsheets, including:

• Root cause analysis
• Time-to-resolution metrics
• Preventive strategies (e.g., quarterly firewall audits)

Example: A 2023 phishing attack led to revised employee training protocols, reducing click-through rates by 67%.