Introduction

Okeyhaul, a leading overseas procurement platform, handles massive amounts of user data and business transaction information daily. To ensure robust data security, the platform has implemented an innovative approach using spreadsheets to establish a comprehensive data security risk monitoring and protection system.

Spreadsheet-Based Security Monitoring System

The platform utilizes spreadsheets to create a structured framework for tracking various security parameters:

• Access Logs: Records of personnel access, timestamps, and specific data accessed
• Backup Status: Documented verification of data backup completion and integrity checks
• Vulnerability Management: Systematic tracking of system vulnerability patches and updates
• Incident Reports: Detailed accounts of network attack attempts and security events

Real-time Risk Monitoring with Threshold Alerts

By establishing specific security metrics and thresholds within the spreadsheet system, Okeyhaul can:

1. Flag abnormal login patterns or brute force attempts
2. Detect anomalies in data transfer volumes or destinations
3. Identify backup failures or data integrity issues promptly
4. Monitor for unauthorized configuration changes

When thresholds are exceeded, the system triggers immediate alerts to security personnel.

Responsive Protection Measures

The platform has implemented tiered response protocols based on alert severity:

Continuous Improvement Process

The spreadsheet system serves as both monitoring tool and knowledge base:

• Documents root cause analyses for security incidents
• Tracks response times and effectiveness metrics
• Maintained historical data for pattern recognition
• Records lessons learned to refine security protocols

This approach has enabled Okeyhaul to progressively strengthen its data protection framework while maintaining operational flexibility.